Privacy Policy

1. Information We Collect

1.1 Personal Information

We collect information you provide directly to us, such as:

• Account information (email address, name, profile picture) via Google Sign-In
• Authentication data through Firebase Authentication
• User preferences and settings
• Communication data when you contact us

1.2 Usage Information

We automatically collect certain information about your use of the Service:

• Device information (browser type, operating system)
• Usage patterns and feature interactions
• Document creation and editing activities
• AI feature usage and preferences
• Performance and error logs

1.3 Content Data

We store and process:

• Documents and content you create in the Docnia editor
• AI-generated content and prompts
• Document structure and organization data

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service
• Process AI content generation and editing requests
• Enable document synchronization across devices
• Facilitate Google Drive integration features
• Provide customer support
• Send important service updates and notifications
• Ensure security and prevent fraud
• Comply with legal obligations

3. Google Drive Integration & Data Access

3.1 Scopes Requested

When you use the Docnia Agent feature, we request the following Google API scopes:

• drive.file — Access to files created or opened by the app
• drive — Read and manage your Google Drive files to enable AI-powered file management, searching, and organization

3.2 How We Use Google Drive Data

Your Google Drive data is used exclusively to provide the Docnia Agent features you request:

• Listing and searching files and folders in your Drive
• Creating new documents, spreadsheets, and presentations
• Organizing files into folders
• Reading file metadata to provide AI-powered suggestions

3.3 Data Processing

Your Google Drive data is processed in-session only. We do not permanently store, cache, or retain copies of your Google Drive files on our servers. File operations are performed in real-time through the Google Drive API, and data is not persisted beyond your active session.

3.4 Revoking Access

You can revoke Docnia's access to your Google Drive at any time:

• Visit Google Account > Security > Third-party apps with account access
• Find Docnia in the list and click "Remove Access"
• Once revoked, the Docnia Agent will no longer be able to access your files

3.5 Google API Services User Data Policy

Docnia's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

4. Data Storage & Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes:

• Encryption in transit (HTTPS/TLS) and at rest
• Secure authentication through Firebase Authentication and Google OAuth 2.0
• Regular security reviews
• Access controls limiting data access to authorized personnel only

5. Third-Party Services

We use the following third-party services to operate Docnia:

• Firebase (Google) — Authentication, database, and hosting
• Google APIs — Google Drive integration and OAuth authentication
• AI Service Providers — Processing AI content generation requests (document content is sent to AI providers for processing but is not retained by them beyond the request)

Each third-party service has its own privacy policy governing how they handle data. We encourage you to review their policies.

6. Your Rights

Depending on your location, you may have the following rights:

• Access — Request a copy of your personal information
• Correction — Request correction of inaccurate information
• Deletion — Request deletion of your personal information and account
• Portability — Request your data in a portable format
• Objection — Object to certain types of processing
• Withdrawal of consent — Withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at aieditorapp@outlook.com.

7. Cookies & Analytics

We use essential cookies required for authentication and maintaining your session. We may also use analytics tools to understand how users interact with our Service. These tools collect anonymous usage data and do not track you across other websites.

8. Data Retention

We retain your personal information and documents for as long as your account is active or as needed to provide the Service. You may request deletion of your account and associated data at any time by contacting us.

9. Children's Privacy

The Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of the Service after changes constitutes acceptance of the updated policy.

11. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us at: